Before you begin your migration to Microsoft Teams, you’ll need to determine whether “Teams” is included as part of your Microsoft Office 365 license. Also, double-check the technical requirements for dependent services like SharePoint and Exchange.
It’s important to get this foundation in place, it is essnetial before starting towards a successful implementation.
We’re going to give you 5 additional things to consider when moving your business into Microsoft Teams – buckle up!
Thing 1: Bring Your “Teams” Together – Getting Leadership Buy-In and Naming Champions
As anyone with experience rolling a new technology out into a company will know, it’s important to have buy-in from the right people. Start by assembling a group of people from your companies decision-making group. Getting buy-in from the leadership of the organization is a critical first step. Once you have leadership buy-in, it’s key to assemble employees who will be champions to help manage and lead this change. This group of people will help you to dictate where Teams needs to be deployed to deliver the most value for the entire organization.
Thing 2: Know Your Use Cases – Who Needs This New Technology the Most?
A great strategy isn’t just about adding new technology to your organization wherever it will fit. First, you should be searching for relevant spaces in your various business units' workflows that will benefit from Microsoft Teams’ collaboration tools. Second, ask people who use those workflows exactly what they need to facilitate adoption. Often, the most successful Teams deployments will revolve around business units that work closely together on a regular basis – at ESW, we’ve found that operations, finance and sales teams are most applicable.
Thing 3: Governance and Methodology Decisions – Who Is Going To Be Allowed To Do What?
If you’re familiar with governance for Office 365 Groups, they are very similar for Microsoft Teams. You’ll need to determine who will be allowed to do things like create Teams or Channels within the software and what kind of rules those people will follow to keep everything running smoothly. This team should also be well versed in “what” data will be compliant to be stored here. Ideally, this will involve coming up with naming conventions and collaboration strategies of things like what the difference between what a Team and a Channel are for your administrators to follow when they launch new “Teams” groups.
Thing 4: Conduct Pilot Tests and Workshops – Fine Tuning The Rollout
Instead of just rolling your new Microsoft Teams strategy out to everyone in your company at once, it’s important to conduct a pilot run where you get early adopters, champions, and stakeholders involved to see how the system works for your organizations workflows. These pilots and workshops will give you and your team more information about how you can use Teams and Office 365 together successfully in your business.
You can test your Teams rollout with a pilot from ESW IT Business Advisors - click here to learn more.
Thing 5: Measure, Track and Optimize
Lastly, once you’re ready to deploy Teams, make sure that you’re equipped with all the information and tools you need to track important key performance indicators in your workforce. The more you can track useful information about productivity, efficiency, and adoption, the easier it will be for you to optimize the Teams experience for everyone involved. To further optimize, make sure to invest in ongoing training for the organization to help evolve and grow the many business productivity efficiencies of Teams.
Start your journey by familiarizing yourself with this implementation success framework. This guidance serves as the cornerstone for navigating your journey. Microsoft Teams is changing the way business’ work in the new modern workplace. ESW has successfully used this framework and deployed numerous customers to Microsoft Teams and if followed you and your organization are sure to have a successful deployment and accelerate your organization to efficiencies never seen!